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Minutes of the Fourteenth Annual General Meeting of the Greater London Industrial Archaeology Society

held on Zoom at 7.00 pm on Wednesday 03 February 2021

Present: Professor David Perrett (Chairman), Daniel Hayton (Treasurer), Tim Sidaway (Secretary) and 71 other members. Proxy instructions received from a further 41 members.

Notice of Meeting Professor Perrett welcomed the members to the 14th AGM of the Society and noted that it had been deferred from May 2020 and was being held online because of the Covid pandemic. The relevant papers had been posted to all members.

1. Apologies for Absence The following apologies had been received: David Dell, Roger Squires. Proxy votes had been received from: Gerald Ackroyd, George Arthur, Denis Barker, Michael Bean, Stephen Edward Behr, Lesley Bossine, Michael Bussell, Anthony Clinch, James Cockburn, Luc Cocquyt, Patrick Dennison, Keith G Doyle, Robert Excell, Brian D Foord, John Goodier, Ann Hall, Edward Handley, Jill Harvey, Marcus Hind, Trevor Hobbs, Peter R Jones, Christopher Lewis, Jennifer Lowles, Michael Marriott, Robert Mitchell, Stephen Edward Murray, David Nichols, Elizabeth Pearcey, Oliver Pearcey, Kathryn Phillipson, Raymond Louis Plassard, David Price, EJF Reddaway, Christopher Rule, TfLISHG, Emil Tschepp, Roger Weston, Ann Whitehorn, Stewart J Wild, Elizabeth Ann Wood, Fraser Yates.

2. The Chairman's Report had already been circulated. The Chairman began by clarifying that his report covered the period from April 2019 to April 2020 and that the subsequent period would be addressed at the next AGM.

In 2019 GLIAS had started to celebrate its 50th year but most events planned for 2020 had been overtaken by the COVID-19 pandemic.

GLIAS remains a group of people who care about London's industrial heritage and he wished to thank all members who have willingly given their time and knowledge to help GLIAS continue as a leading society in this field. Our Vice-President, Malcolm Tucker had generously given his knowledgeable advice to all concerned in the planning processes especially those concerning gasholders. GLIAS finances had been well cared for by Dan Hayton and the accounts to be presented were in good order. The Board is increasingly concerned over falling membership and rising running costs. Our secretary, Tim Sidaway had done much to keep the Board up to date and in due order. Christopher Rule had been our minutes secretary; Robert Mason had edited the new style Newsletter that is now commercially produced and distributed. The Chairman thanked Prof. Martin Adams (Editor), Ben Weiner & Dan Hayton for the editing and production of LIA18. Having said that he would only chair for 5 years he had been in post for nearly 11 years and having been elected Chair of the Association of Industrial Archaeology 3 months ago he was standing down. Daniel Hayton was proposed by the Board as the new Chair.

As an educational charity GLIAS provides free public lectures and guided walks. Lectures were to be held in the Gallery, which is given freely by Alan Baxter Associates. Youla Yates organises the attractive lecture programme that in 2019 were :- April - Ripples in Time by Graham Dolan; May - Trinity Buoy Wharf and its historic ships by Richard Albanese. But in 2020 COVID had forced their cancellation after the first one on the Regents Canal@200 by Brian Johnson. In conjunction with the SE London U3A the Chairman had organised a day school on London's Industrial Heritage to celebrate GLIAS@50 at the London Metropolitan Archives which was attended by some 150 delegates. After the conference GLIAS had hosted a drinks reception for delegates in Kirkaldy's Testing Museum.

IA walks had once again been organised by Andrew Turner: two evening walks, one round Smithfield and another from Tower Bridge to Rotherhithe. Saturday afternoon walks were Clerkenwell led by Mike and Kate Quinton, Dartford led by Martin Watts & Linda Graham, Rickmansworth by Andrew Turner, Camden by John Goodier and City Geology by Allan Wheeler.

October 2019 had seen some 40 members have a very enjoyable 50th anniversary lunch held in private rooms at the Parcel Yard Pub, Kings Cross Station. We also held a photo competition to link to SERIAC but events meant this was only virtual with the results in the Newsletter. The Chairman had attended meetings of the All-Party Parliament Committee on the Industrial Heritage (APPC-IH) on behalf of GLIAS. He also represents the Society on SERIAC and Lea Valley Alliance while Danny represents on the Enderby Group.

Our Calvocoressi Fund had supported Ursula Jeffries' research on printing in London and funded the design and production of a new publication on House Mill. The fund is still open to applications for support.

The Society's website, which hosts a complete record of our newsletters as well as other features, attracts much interest not just from Londoners but also the wider UK and worldwide. We are currently working on a new format for the IA database led by Andrew Turner using software developed by the Yorkshire Archaeology & History Society - Industrial History Section that is web based and interactive.

The Chairman finished his report with yet another appeal to ALL members to help GLIAS start to fully function again when the pandemic has passed and we are all vaccinated. His previous appeals for help had all fallen on deaf ears but since we have learnt to meet via Zoom, physical meetings in Central London are no longer essential. With the change in Officers, we urgently need a new Treasurer but all fresh minds on the Board would be more than welcome.

3. The Treasurer's Report and Statement of Accounts had already been circulated to members. Daniel Hayton said that costs of the Newsletter and the Journal had been higher than usual because the cancellation of lectures had increased postage costs. But conversely, the new distribution method benefited from bulk postage rates. Collection of subscriptions had been delayed because of the pandemic but the majority have now been paid; numbers are only about 5 short of the previous year. He confirmed that the Society has sufficient reserves to satisfy Charity Commission rules.

Joan Waters asked if costs could be reduced by circulating Newsletters by email; this is already available and a reminder will be included in the next Newsletter. She also asked if there is a minimum print run; there is not. Malcolm Tucker suggested that the Newsletter should be sent to everyone who has email by default because of apparent distribution problems with paper copies. Margaret Tylee reported that a society with which she is involved makes electronic the default but allows opting in to paper. The Board will consider these options.

Joan Waters proposed that the Treasurer's Report and Statement of Accounts be received and approved. The motion was seconded by Cherry McAskill and carried nem. con (104).

4. Election of Chairman The Chairman said that he had held the post for almost 11 years but that as he has taken up chairmanship of the Association for Industrial Archaeology he cannot devote the time needed to chair both organisations. So he must step down from the GLIAS chair but he will stay on as a director. Daniel Hayton had offered himself for election.

David Perrett proposed that Daniel Hayton be elected as Chairman of GLIAS with effect from 04 February 2021. The motion was seconded by Bob Flanaghan and was carried nem. con. (106)

5. Election of Directors The Chairman said that the Society's Memorandum and Articles of Association required one third of the Directors to resign each year. Accordingly, Martin Adams, Colin Jenkins and Christopher Rule had resigned but offered themselves for re-election; there were no other candidates but he encouraged more members to volunteer for co-option during the coming year.

Tim Sidaway proposed that Martin Adams, Colin Jenkins and Christopher Rule be elected as a Directors of GLIAS. The motion was seconded by Louise Dixon and was carried nem. con. (105)

6. Election of Secretary The Chairman said that Tim Sidaway offered himself for re-election.

Olwen Perrett proposed that Tim Sidaway be elected as Company Secretary. The motion was seconded by Martin Adams and carried nem. con. (104)

7. Election of Treasurer The Chairman said that Daniel Hayton's election as Chairman left the post of Treasurer vacant. Andrew Turner had offered himself for election.

Kate Quinton proposed that Andrew Turner be elected as Treasurer. The motion was seconded by Daniel Hayton and carried nem. con. (104)

8. Appointment of Vice President

The Chairman noted that a vice president needs to be re-appointed each year.

David Perrett proposed that Malcolm Tucker be elected as Vice President of GLIAS. The motion was seconded by Daniel Hayton and carried nem. con. (105)

9. Special Resolution: Electronic Communications

The Chairman explained the cost and administrative benefits of electronic communication with those members who had elected to receive by this method. The resolution was:

To amend Article 5.1 of the Articles of Association of the Company as follows:
'An AGM and a meeting called for the passing of a special resolution shall be called by at least twenty-one days' notice in writing. Other meetings shall be called by at least fourteen days' notice in writing. Such communications in writing shall be by physical post or by electronic communication to those members who elect to receive communications electronically. The notice shall be exclusive...'

There was no debate from the floor.

Joan Waters proposed the motion which was seconded by Andrew Turner. The motion was carried by a majority >75%: 100 For; 1 Against; 3 Abstaining.

10. Special Resolution: Revised definition of quorum

The Chairman explained that with a gradually falling membership and the potential future need to hold General Meetings online the Board recommended revising the required quorum to a percentage of membership. The resolution was:

To amend Article 6.2 of the Articles of Association of the Company as follows:
'No business shall be transacted at any general meeting unless a quorum of members is present at the time when the meeting proceeds to business; forty members present in person 10% of members fully subscribed at the time that the meeting is called shall be a quorum. If within thirty minutes...'

There was no debate from the floor.

Alan Burkitt-Gray proposed the motion which was seconded by David Gough. The motion was carried by a majority >75%: 102 For; 1 Against; 2 Abstaining.

11. Other Business

John Knowles thanked the Board for their efforts through such difficult times, and especially the outgoing Chairman, David Perrett. He also wished the new Chairman every success. There was general consent.

Cherry McAskill asked how it was assured that only known members were voting. The Treasurer confirmed that all attendees had been confirmed as members they booked or as they entered the meeting.

The Secretary reminded members of the three online lectures arranged over the coming months. The first is on Wednesday 17 February and details will be in the imminent Newsletter.

Joan Waters asked that consideration be given to all lectures in the future being online and recorded for later consumption. The difficulties and dangers of lecturer consent and copyright breaches of illustrations were discussed; the Board will consider these matters for the future.

The Chairman declared the meeting closed at 7.52pm.


© GLIAS, 2021